SharePoint Online is a highly versatile tool for effectively bringing teams together for collaboration. A team site is one of the best resources for driving collaboration in SharePoint Online.
A SharePoint Online team site is a powerful, modular tool that allows teams to manage projects of all sizes efficiently and successfully.
Let’s look at the features of a SharePoint team site, why you should have one, how to create one, and the top 20 examples.
While you can accomplish a lot with a team site in SharePoint Online, there are a few essential features that you’ll find quite helpful.
A SharePoint team site has five pre-populated lists: announcements, contacts, events, tasks, and links.
You can modify and expand these lists to meet your requirements. You may also use spreadsheets from Microsoft Excel to import data into your lists.
A SharePoint document library enables members of the team site to share files. You can create, modify, organize, and distribute critical documents from a single location.
This can help you save time by storing your project information in a centralized, easily accessible repository.
A discussion board on a SharePoint team site is ideal for eliminating the need for communication between team members.
Instead of establishing excessively long email chains, group members may create specialized threads that make it easy to go back and review what has already been stated.
A SharePoint Online team site allows you to create surveys to get feedback from your team members rapidly.
All you have to do is develop the questions, select how team members should participate, and then send them out for answers.
The basic answer is that a team site in SharePoint Online is an excellent tool for quick and easy project communication.
You could store all of your documents and communications on a single platform, eliminating the need to wade through colossal email chains and deal with documents going missing. Setting up and customizing a SharePoint Online team site is simple.
Once it’s up and running, you’ll discover that having a formal area to work and communicate in may significantly improve the overall quality of your projects.
Furthermore, after you’ve completed a team site, you could archive it. You may then refer to it later without having to go through old message threads or email chains.
If you want better structured, higher-quality projects under your belt, create a team site on SharePoint Online.
- Navigate to your SharePoint site.
- Click + Create site at the top of your page, then select Team site. This will start the site creation process, where you will enter the details for your team site.
- Choose the design you wish to use if it is an option.
- Name your team’s website.
- Fill in the Site description box with language that defines the site’s purpose.
- To decide who can access it, go to the Privacy settings area and select either Public – everyone in the organization may access this site or Private – only members can access this site.
- If possible, navigate to the Site classification area and select a site classification.
- Choose a language for your website.
- Add additional owners box and enter the names or email addresses of anybody you wish to administer the site.
- In SharePoint, enter the name or email address of everyone you wish to be a member of your site in the Add members box and click Finish. Members who join the Microsoft 365 group linked with the site would be added immediately.
- When you’re finished, click Finish (Note that you will still be able to add additional owners, members, and visitors later).
It’s time to look at some fantastic, insightful, and visually appealing SharePoint team site examples that you can use as inspiration when developing or enhancing your digital workplace platform to guarantee it offers value to your organization.
ContentFormula created this visually appealing SharePoint team site for the international financial services firm Legal & General.
The objective was to create an employee platform that saves time and enhances daily productivity. The firm has an engaged workforce with large information requirements, a diversified service portfolio, and a complex internal structure.
The team site includes a “How Do I” library and substantial evergreen content that employees may use to obtain vital information on duties and corporate processes, as well as anything else they need assistance with.
The team site includes sections for news and events, business locations, and what it’s like to work at Legal & General. A large section of the homepage highlights staff tales and other important information that all employees should know.
The Loan Provider SharePoint team site is a bespoke digital workplace developed and built by ScienceSoft for an organization that provides loans to small businesses throughout the United States and is the second inclusion on this list of top SharePoint site examples.
One of the primary concerns addressed by this team site was security, which was done by establishing a hierarchy of users with varied access privileges. Sensitive information is provided on a need-to-know basis, and the company’s data is better safeguarded as a result.
The homepage includes links to all of the company’s websites and adds relevant links to workplace tools, systems, directories, and information.
By clicking on the relevant tabs, users may also get information about various departments such as legal, HR, sales, IT, finance, operations, executives, and more.
The Construction Company SharePoint team site is an HR-focused workplace platform developed for a construction firm to streamline procedures, boost employee engagement, and allow better document storage and management, It is an excellent example of a SharePoint team site.
The homepage of the team site shows corporate news and announcements based on the individual’s location. It also includes connections to important information on the site.
Employees could easily access various departments and examine company policies, recruiting details, insurance plans and forms, payroll data, and the employee handbook. They can even place an order quickly by browsing the lunch menu and picking what they want to eat.
There are dashboards for discount clubs, work anniversaries, and birthdays, as well as a calendar of upcoming corporate events and holidays.
Entain Group is one of the world’s largest gaming and sports betting firms. It employs 24,000 people spread over 20 offices and five continents.
GVC Holdings was renamed Entain Group in 2020 to represent the company’s aim of being the world leader in gaming entertainment and sports betting.
Entain Group created a new team site in the spirit of accomplishing this ambitious objective and embracing an exciting and engaging new corporate identity.
The new digital workplace is intended to improve employee satisfaction, allow seamless company-wide cooperation and communication, and increase productivity.
The team site boosts employee engagement and makes them feel like they belong in the firm by emphasizing teams, communities, and company culture.
Users can have access to a larger digital workplace that is not limited to their division or region. The team site acts as a customized portal to critical operational material, apps, systems, and communications.
This award-winning workplace platform for the global resources firm, BHP, is another SharePoint team site example that you may replicate.
On its employee sheet, the firm has approximately 80,000 employees and contractors spread throughout several nations. As a result, BHP required a global team site, creating a new one using SharePoint Online.
The interface of the team site is simple, appealing, and well-designed. It has numerous unique, customizable functionalities, such as a global clock that shows users what time it is in various locations.
It also features personalized search, Microsoft Teams connectivity, aggregated notification, SAP integration, a document center, customization, and a people discovery tool.
There is a section for basic business information such as the leadership forum, BHP charter, priorities, strategy and news, and updates.
Spire, a reimagining of Brisbane’s Catholic Education team site, earned an award at the Step Two 2020 Team Site and Digital Workplace Showcase.
It illustrates how to develop attractive SharePoint team site designs by your company’s vision and needs. With Spire, the company can guarantee that its personnel in various places and schools feel like they are part of a community while also enhancing educational initiatives.
Each employee gets a personalized dashboard on the site that comprises their professional information—job title, location, phone number, employee number, and so on.
Although the UI of Acuvate Human Resources example isn’t particularly appealing, it does the majority of things correctly. It functions as a one-stop-shop for all things human resources.
Employees can view organizational holidays or the company’s financial situation to discover how much money each division brings. They can see the company’s product and service growth, direction, and information on different employee benefits.
They can use the search tool to navigate the site and discover the information they want quickly. Sections at the page’s header include the company’s employee orientation for new hires’ missions statement.
You can use the edit button to add new material concerning HR policy changes or general corporate news.
Employees could also apply for paid time off, find HR documentation, explore professional development opportunities, submit HR requests, and much more directly from the website.
This SharePoint team site will improve HR procedures by automating these activities and offering a self-service alternative.
Klarinet Solutions’ SharePoint team site focuses on the person first and foremost. It functions as a personal journal, calendar, news source, and tool center, which is very useful if you have a massive company.
People could quickly begin to feel like cogs in a wheel, losing sight of how their efforts contribute to the grand picture of the organization.
This team site attempts to avoid this possible issue by providing customizable home pages that give the employees their area while interacting with the firm.
The design is personalized to the individual’s preference and work process and presents them with important information.
You can view meetings, tasks, and activities that you have scheduled for the day. The team site also has an employee section, news tab, blog, social media updates, recent activity, and a search feature.
Users can also obtain information about departments or locations by clicking on the appropriate tabs.
The VELUX Group is known as a Danish manufacturer of flat roof skylights, modular skylights, and roof windows. It also manufactures and distributes a wide range of additional accessories such as roller shutters, blinds, and smart home systems.
With 11,500 workers and operations in more than 40 countries worldwide, having a terrific team site isn’t just an option—it’s needed.
Another outstanding SharePoint team site example worth mentioning is VELUX’s digital workplace.
It has all of the typical features of a team site, such as a search function, an edit button, process flows, and company-specific tools.
On the other hand, its different functions are built around its culture, procedures, and objectives.
There is a product page where staff may learn about VELUX’s various products and sections for sales, logistics, installation, purchasing, and after-sales.
This fantastic SharePoint team site design was made for American Fast Freight Inc., a transportation firm. Nothing is out of place on this website, as you can see. The design is simple, clean, and devoid of clutter.
Everything is presented in essential, uncomplicated words, and the UI is created so that anybody can use it. Because everything is clearly labeled, you don’t have to guess which pages to visit to obtain the information you’re searching for.
This SharePoint site describes pages with buttons and pictures rather than text. A quick peek at the symbols reveals what’s hidden behind a page.
Each area of the organization has its section, which you may quickly navigate to find important information about policies and procedures. There is a place on the right side of the page for posting new policy changes.
Wells Fargo is a world-renowned banking and financial services business that recently revamped its team site with SharePoint.
It implemented a site architecture that focuses on a single line of business or microservice.
As you can see, this site is specifically designed for the marketing department of the company. It features drop-down options at the top of the website that employees may use to learn more about the firm, services and support, employee benefits, management, and marketing.
Users may look up employees in the firm by name or profile information or look for internal and external websites. The news and press area keeps workers updated on any major Wells Fargo news and press mentions.
This is one of the best SharePoint team site examples, created by ScienceSoft for an international real estate corporation specializing in constructing and selling premium retail spaces, commercial offices, and luxury residential spaces.
The site features company news, a calendar, a code of conduct, a directory, connections to essential corporate resources, events, and reminders, and other features.
Dashboards display each employee’s duties and timetable and project management areas to help them with their work. Staff members will be able to manage their projects, tasks, and activities more efficiently and interact more effectively with their colleagues as a result.
Duke Energy opted to integrate its SharePoint team site with the business culture to provide a good employee experience throughout the firm.
The team site makes use of an extensive web components library with bespoke layouts to provide employees with access to more than 100 sites and subsites while remaining simple, attractive, and clean.
Duke Energy emphasizes employee achievements, human interest stories, and peer appreciation instead of overloading the homepage with business news.
This is a renowned SharePoint site for Cox Communications, a telecommunications and cable television business, is all a digital workplace platform should strive to be and more.
It focuses on the employee experience and guarantees that employees feel acknowledged and involved even when they are part of a massive company.
The team site has many excellent features, such as mobile optimization, collaboration, and an analytics dashboard that lets content owners analyze user engagement. It also has a customization feature, search capabilities, and dedicated tabs for news, resources, communities, and corporate information.
Ramboll‘s aim with their site was to establish a digital workspace that supports a cohesive company culture, given that this worldwide engineering and consulting organization employs over 16,000 people.
The team site includes a personalized team site network, an onboarding portal, a search function, a project portal, a sales funnel, a task-based navigation style, and other features.
Ramboll’s corporate strategy, basics, positioning, and means of being a company member are all covered in the homepage menu.
The team site has been linked with the company’s HR, finance, and other essential systems to make procedures more effective and to support everyday work.
Boehringer Ingelheim (BI) is a multinational pharmaceutical business with over 50,000 workers in almost 150 countries.
The headquarters of the firm are in Germany. MyBI, the company’s worldwide team site, was built using on-premise SharePoint.
With a global SharePoint program in the works, Internal Communications and Human Resources stakeholders wanted to transfer MyBI to SharePoint Online, taking advantage of the potential to improve and evolve the team site to be more engaging for workers future-ready for SharePoint.
The new and responsive UI makes the BI site more aesthetically attractive. Employees may select from global, regional, and local news stories displayed in beautiful tiles.
XCapital is a private equity firm located in the United Kingdom that provides investments for ambitious entrepreneurs. The research and due diligence process that finds and evaluates new firms to invest in is a fundamental function for the organization.
To simplify and standardize a very inefficient process largely carried out via email, the firm developed a digital workplace application that would automate the eight phases of the process and ensure workers followed the correct protocols.
They used Microsoft Teams to build a repository for templates, information, and documents related to each stage, with automation guaranteeing that each step was completed.
Although Knowledge Management (KM) has been around for over two decades, many organizations have yet to find a practical approach to locate, collect and re-use essential knowledge created through everyday work, collaboration, and projects.
Team sites are frequently used as part of a solution and a critical route for information transfer. ?What If! assists organizations in developing new goods, services, and business models.
The team created a new modern team site that would connect with SharePoint, but they also needed to address how to handle project information.
SharePoint provides Haines Watts with a flexible and ever-expanding set of tools and services that aid in developing digital workplaces over time, such as improving collaboration or enabling workflow to automate routine operations.
A SharePoint Online team site that runs alongside SharePoint could follow a similar strategy, leveraging the simple integration with SharePoint capabilities and other components of the Microsoft stack to continue increasing the team site’s functionality.
Haines Watts, a UK accounting business, had previously launched a SharePoint-based team site with many helpful capabilities, but they proceeded to add additional features.
Your SharePoint team site may sometimes serve as your digital workplace, allowing you to complete all of your essential procedures and tasks without leaving the system.
This may be the case if you have specific demands to satisfy, in which case a customized team site and digital workplace entirely tailored to the way you operate makes sense.
Although this strategy will not be suitable for all businesses, it can provide considerable efficiencies and aid in digital transformation. Moving Made Easy assists clients in selling their existing houses, which helps housebuilders sell their properties.
To sum it up
These SharePoint team site examples demonstrate how versatile your corporate workplace platform can be.
When you build your SharePoint team site solution, the essential thing to remember is to keep your company’s needs and employee preferences or work habits in mind.
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Tom has been a full-time internet marketer for two decades now, earning millions of dollars while living life on his own terms. Along the way, he’s also coached thousands of other people to success.
These include storing and collaborating on files, creating and managing lists of information, and so much more. A team site in SharePoint Online makes it easy to add important events, reminders, documents, to-do items, and more to help team members stay in the loop.What makes a successful SharePoint site? ›
It's all well and good creating an attractive SharePoint site, but you also need to ensure the content is relevant, engaging and adding value to your end-users if you want them to use the site consistently. Think creatively and don't be afraid to add some fun, light-hearted content in there.
Microsoft Teams is the hub for teamwork. It allows for collaboration, chat, calls, meetings, and so much more! SharePoint Online is primarily a document management and intranet platform where you store, collaborate, and share information seamlessly across the organization, and is also part of Microsoft 365.What cool things can you do with SharePoint? ›
- Share documents with people inside and outside your organisation.
- Share News.
- Create Events.
- Display the weather.
- Display a countdown timer.
- Get alerted when someone updates a document.
- Get alerted when someone deletes a document.
- Use Quick Links to navigate to other URL's.
- Use metadata to tag and find your documents.
- Whenever possible, centralize and reuse.
- Design a site architecture that accounts for the 5,000 list view threshold.
- Don't use SharePoint to replace your relational database.
- Assign permissions to groups—never to users directly.
- Select + Create site on the SharePoint start page.
- In the wizard: Select whether you'd like to create a Team site or a Communication site. Enter the name (and a description, if you want) for the site. You can select Edit. ...
- In the next pane, enter the owners and members.
- Select Finish.
A SharePoint Site is a collection of pages, lists, libraries, apps, configurations, features, content types, and sub-sites. Examples of Site templates in SharePoint include: collaboration (team) sites, communication sites, organization sites, wiki sites, blank sites, and publishing sites.How do you tell if a SharePoint site is a team site? ›
To determine if a SharePoint site is “group enabled” or “MS Team” check for the Microsoft Teams icon to the right of the title. If there is a Microsoft Teams icon to the right of the title, it has been connected to a Teams site.Is SharePoint going to be discontinued? ›
Therefore, we've made the difficult decision to discontinue the SharePoint Online Public Website feature so that we can focus our efforts and investments on delivering capabilities in Microsoft 365 that will bring more value to our customers.How do you tell if a SharePoint site is a team site or communication site? ›
Communication sites have two distinct user personas.
Most often, a communication site has a small number of people with permission to author content and many people who only have permission to read content. Team sites use Microsoft 365 Groups for permissions. Communication sites use SharePoint groups.
Organizations use SharePoint to create websites. In Microsoft 365, you can create a site from the SharePoint start page. You also get a SharePoint team site whenever you create a Microsoft 365 group in Outlook Online or Microsoft 365.How do I create a theme in SharePoint? ›
- Step 1: Create a custom theme using the Theme Generator Tool. Navigate to this URL to generate your new theme. ...
- Step 2: Run PowerShell command to install the custom theme. ...
- Step 3: Update the theme on a SharePoint site.
Mostly Segoe is used for the regular text as used in a paragraph, navigation, and so on because of its good readability.What is SharePoint site hierarchy? ›
There's no such thing as 'site hierarchy' in a SharePoint Online Modern site collection. All pages are stored in the Site pages library of your site, effectively at the 'same level' (presuming you don't have sub-sites enabled).How do you create a good file structure? ›
- Spaces, Dashes, And Underscores – Oh, My! ...
- Avoid Broad And Redundant Folder Names. ...
- Build Out A Subfolder Structure And Template (Even If The Subfolders Are Empty) ...
- Clean House. ...
- Be Flexible.
- If the library is not already open, click its name on the Quick Launch. ...
- Click the Files tab, , click New Folder. ...
- Type a Name for the folder, and then click Save or OK.
At the top of the SharePoint page, click + Create site and choose the Team site option. A site creation wizard will appear on the right-hand side of the screen where you input the information to create a team site.How do I use SharePoint as a team? ›
Teams and SharePoint are connected in the following scenarios: When you create a new team from scratch, a new SharePoint site is created and connected to the team. When you create a new team from an existing Microsoft 365 group, the team is connected to the SharePoint site associated with the group.What is the difference between a team site and communication site? ›
Most often, a communication site has a small number of people with permission to author content and many people who only have permission to read content. Team sites use Microsoft 365 Groups for permissions. Communication sites use SharePoint groups. As an example, consider your Human Resources (HR) department.How do you tell if a SharePoint site is a team site? ›
To determine if a SharePoint site is “group enabled” or “MS Team” check for the Microsoft Teams icon to the right of the title. If there is a Microsoft Teams icon to the right of the title, it has been connected to a Teams site.
If you're a team owner, go to the team name and click More options More options button > Manage team. Select the Settings tab > Team code > Generate. Click Copy.Can I link an existing SharePoint site to Teams? ›
Team sites that are connected to a Microsoft 365 group in SharePoint can easily add Microsoft Teams. Team sites that are not already connected to a group will first need to connect to a Microsoft 365 group before they can be added to Microsoft Teams.Does Microsoft Teams replace SharePoint? ›
SharePoint has evolved to become a robust document sharing platform with a less-than-friendly UI, while Microsoft Teams has been designed to consolidate all aspects of collaboration, including the document management and sharing capabilities of SharePoint (as well as meetings, chats, calls, and more).What are the different types of SharePoint sites? ›
Foundationally, SharePoint has two different types of sites in the modern experience - communication sites and team sites.How many SharePoint sites can I have? ›
Your organization is limited to 2,000 hub sites. You might not need a hub site for every function and it's important to do some planning before you create hubs. For more information, see Planning your SharePoint hub sites.Are Teams files stored in SharePoint? ›
Files that you upload to a channel are stored in your team's SharePoint folder. These files are available in the Files tab at the top of each channel.What is a modern team site? ›
Modern team sites include SharePoint document libraries, calendars, lists, and forms. Each Team site uses an O365 Group to manage security permissions (who can access the site), but additional permissions can also be defined for each document library (folders and files).What is the SharePoint hierarchy? ›
Classic SharePoint architecture is typically built using a hierarchical system of site collections and sub-sites, with inherited navigation, permissions, and site designs. Once built, this structure can be inflexible and difficult to maintain. In the modern SharePoint experience, sub-sites are not recommended.Should I create a team site or communication site? ›
With a communication site, typically only a small set of members contribute content that is consumed by a much larger audience. If you want to collaborate with other members of your team or with others on a specific project, a team site is the better choice.What is a hub site? ›
SharePoint hub sites help you meet the needs of your organization by connecting and organizing sites based on project, department, division, region, etc. making it easier to: Discover related content such as news and other site activities. Apply common navigation, branding, and site structure across associated sites.
SharePoint communication sites are designed to inform and engage. Unlike a team site, where the primary goal is to collaborate to create content with a small group, the primary goal of a communication site is to inform readers – primarily for them to read, not create.What does a SharePoint team site contain that is not part of a communication site? ›
Team site - Contains left-hand navigation. The advantage to the team site provides an additional structured approach to links. Communication site - No left-hand navigation. The advantage to the communication sites is the full-width sections.